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Project Information Memorandum (PIM)

  1. What is a project information memorandum?
  2. Do I need a project information memorandum?
  3. How to apply for a PIM
  4. How long does it take?

1. What is a project information memorandum?

A project information memorandum (PIM) is a memorandum issued by the territorial authority (Council) under section 34 of the Act and sets out information relevant to your building work.

The information is provided on a prescribed form and is required to include all such information known to council which may be relevant to the project or site. This includes potential for:

  • Erosion
  • Avulsion (removal of land by water action)
  • Falling debris
  • Subsidence
  • Slippage
  • Alluvium (the deposit of silt from flooding)
  • The presence of hazardous contaminants which are likely to be relevant to the design, construction or alteration of your proposed building which are known to Council

Details of stormwater or wastewater utility systems which may relate to your project or site will also be included (where applicable).

A project information memorandum also identifies any additional approvals required such as:

  • Resource Management Act
  • New Zealand Historic Places Trust (heritage buildings / sites)
  • New Zealand Fire Service Commission

The memorandum also includes:

Confirmation, subject to other provisions of the Act that you may carry out the building work subject to:

  • The requirements of the building consent, and
  • All other necessary authorisations being obtained

A project information memorandum does not give any form of approval under the District Plan or Building Act.

, or your own planning adviser, to determine whether your proposal complies with the District Plan. If it does not, and resource consent is required, you are strongly advised to obtain this before seeking building consent to avoid possible expensive changes to your proposal.

2. Do I need a project information memorandum?

Obtaining a PIM is voluntary, however information provided in a PIM maybe useful when designing your project.  Council recommend that you apply for a PIM. A PIM can be applied for separately or in conjunction with your building consent.

3. How to apply for a PIM

An application for a PIM must be made on the PIM/ BC application form (PDF, 289KB) which is available from our council office/s or our website. This form must be completed in full, signed and dated before being submitted.

Documentation required

All applications must be accompanied by 1 copy of;

  • Site plan
  • Floor plan
  • Building elevations
  • Certificate of Title or Sale and Purchase Agreement (proof of ownership)

4. How long does it take?

Council is required to issue the PIM within twenty (20) working days of an application being received, however, depending on workloads, this may be earlier.

NB: Providing all fees are paid, the PIM will be posted to the applicant when it is issued. If the PIM is applied for with the Building Consent the timeframe for the issue of both is 20 working days.

Sometimes it may be necessary for Council to obtain further information from you to enable your PIM processing to be completed. In such cases the Council will contact you within 10 days of receiving the PIM application with a formal request for further information.

The Council has 10 working days from when this information is received to issue the PIM.